Rent out meeting rooms online — booked and paid in seconds
Melda manages availability, time-based pricing and payments for your meeting rooms. Guests book directly, pay on the spot and the room locks instantly — Melda handles payment processing in partnership with Straumur.
- Melda collects and remits payments
- Instant book: reserved and paid in seconds
- Put the booking engine right on your own website
Try the booking engine
This is how your guests see the booking flow
Press the button to walk through the same flow your guests do — availability, the price for a chosen time and payment.
This is a live booking engine. You can complete the flow to see exactly how it looks from the renter's point of view.
Everything you need to rent out meeting rooms
Instant book — guests reserve and pay in seconds
Payment processing through Straumur. Payments and deposits in one flow.
A booking engine for your own website
Pricing by the hour, day-part and full day
Present photos and detailed information about your rooms, clearly and neatly organised
Integrations with accounting and calendars — Payday, dk, Outlook and Google Calendar
01Instant book
Booked and paid in seconds
Meeting rooms sell in lots of small bookings — you don't want to be answering emails. With instant book the guest picks a time, pays on the spot and the room locks immediately, around the clock.
- Guests book and pay without waiting for a reply
- The room locks the moment payment goes through
- Works around the clock, even outside opening hours
- Every booking in one overview
Meeting room 2 · June 21
Booked · paid · room locked
02Time-based pricing
The right price for every time slot — automatically
Morning, midday and evening aren't the same product. Set a base price and let the system adjust it by time of day, weekday and date, so your most popular slots price themselves.
- Pricing by the hour, day-part or full day
- Uplifts on in-demand times and days
- Custom prices for specific dates
- Guests see the exact price for their slot right away
03Booking engine on your site
A booking engine right on your own website
Point guests to your own site instead of juggling calls and emails. You drop a code snippet onto your website and get a full booking engine tied to your brand. Direct bookings and payments instead of vague emails and calls where the details get lost.
- Direct bookings with payment up front
- A small code snippet — works on any site
- The same availability and pricing everywhere
- Fewer calls and emails, more direct bookings
04Payment processing in partnership with Straumur
Take payments instantly, with no hassle
You don't need your own agreement with Straumur or any other acquirer. Melda remits payments, so you get paid by card the moment a booking is made.
- Melda handles the technical side of collecting payments
- Charge in full or take a deposit
- Every payment with a clear history and full traceability
More that Melda does
Meeting rooms need all kinds of things — Melda does it all
Beyond bookings, pricing and payments, there's everything else that matters for running the operation well — equipment, extra revenue, communication with renters and terms.
Access to all your data, anywhere
Don't tether yourself to the computer — you have access to all of Melda's features from your phone, and everyone involved in the operation reaches the same information.
- Mobile-friendly design and interface
- No more Excel sheets and calendar systems
Live availability
Guests see open slots and book on the spot. More visibility means more bookings — including times that would otherwise sit empty.
- Guests see open times and book on the spot
- Fills times that would otherwise sit empty
Equipment and add-ons
Sell add-ons with every room — projector, video-conferencing kit, whiteboard, refreshments, cleaning fees and anything else you can think of!
- Priced add-ons guests choose themselves
- Different equipment per room
Sell refreshments with the room
Offer coffee, refreshments or lunch with the room. Pick a partner from the catering category on Melda and sell their service for a commission inside the booking flow.
- Refreshments required or optional in the booking
- Commission calculated and tracked per booking
Multiple rooms in one interface
Manage several meeting rooms or spaces — each with its own pricing and availability.
- Separate pricing and availability per room
- Set up flexible spaces (combinable rooms)
- An overview of bookings across every room in one place
All communication in one place
Keep communication with guests on one thread per booking — and let the whole team follow along.
- Messages and documents on one thread
- All staff have access to the same conversations
Terms and cancellations
Set your own terms for payment and cancellation notice. You can also add general terms renters agree to at payment, to protect you against damages.
- Clear cancellation terms guests agree to
- Payment at booking protects you if a renter cancels
From hours to multiple days
Take hourly bookings, day-parts, full days and bookings that span several days — for courses, conferences and workshops.
- Hourly slots, day-parts, full days or several days
- The right price for each format and the full period
Integrations
Connects to the systems you already use
Melda talks to your accounting and calendar so information lands in the right place automatically — no double entry.
Accounting
Integrates with Payday and dk
Bookings and payments flow straight into your accounting system. No manual bookkeeping, nothing lost along the way.
Outlook
Google CalendarCalendars
Syncs with Outlook and Google Calendar
Bookings appear automatically in your calendar and availability stays correct — wherever you work.
Coming up
More integrations on the way
Including hotel property-management systems (PMS). Need a specific integration? Talk to us.
Two ways to book
Take bookings or requests — your call
Set whether guests can complete bookings themselves, or whether you want to confirm each booking individually.
Instant book
- Guests book and pay right away
- The room locks the moment payment goes through
- Suits regular bookings at fixed prices
- No waiting — the booking completes in one flow
Booking request
- The guest sends a complete request that you approve
- Room for offers, equipment and special requests
- Suits conferences and standing agreements
- Paid when the offer is accepted
You can run both at once — bookings for regular slots and requests for bigger events.
The team behind Melda
We know bookings
Before Melda, we spent a combined 20 years at Bókun, the availability and booking platform much of Icelandic tourism runs on, later acquired by TripAdvisor. We worked on its booking engines, availability calendars and day-to-day operations — and millions of travellers booked through those systems.
Venues and meeting rooms deal with the same things: availability, pricing and bookings that simply have to work. We know where systems like this tend to break — and we built Melda with that in mind.
Questions about a booking system for meeting rooms
Answers to what meeting-room operators ask most before they get started.
Your ideas get heard
Melda is Icelandic and evolving fast — we build it in conversation with our users. Need a specific feature, integration or custom workflow? Tell us — we listen, and we ship quickly.
- A direct line to the team
- User requests shape our priorities
- New features in days, not months
Ready to rent out meeting rooms online?
See how Melda handles pricing, bookings and payments for your meeting rooms in one short demo.
No commitment — we'll show you the system and answer your questions.
Book a demo
Fill out the form and we'll be in touch to show you the system.
Or contact us directly at melda@melda.is