It's good to walk into a meeting where everything is ready. Coffee in the pot, the screen connected and someone greeting the group with a smile. If you rent out meeting rooms, you know how much those small things matter.
And yet the booking sometimes takes more time than getting the room ready. "Is Thursday free?" "What does half a day cost?" "Was that definitely confirmed?" All fair questions. But they don't all have to end up in your inbox.
A meeting room booking system should take that work off your hands. In Melda you keep track of open times, prices and payments, and let customers finish the booking themselves.
From an open slot to a confirmed booking
With instant booking, the customer picks a room and a time, sees the price and pays. The time is held the moment they book, and once the payment goes through the booking is confirmed. Payment is in full or as a confirmation fee, depending on how you set it up.
That can happen on a Tuesday night, even though reception doesn't open until Wednesday morning. Whoever is organising the meeting can get it done, and the booking shows up in your overview.
A booking widget on your own website
You can put Melda's booking widget on your own website. People looking at your meeting rooms can then see what's available, pick a time and book right there.
Whether you have one room or several meeting rooms, each space can have its own price and availability. Pricing can be by the hour, by part of the day or for the whole day. You can also offer equipment or catering with the booking, so the group's needs are clear before they arrive.
Instant booking when it fits, a conversation when it's needed
A small working session might only need a table, a screen and some quiet. A full-day conference may call for a conversation about the layout, the food and special requests.
In Melda you can have instant booking on your meeting rooms with clear terms, and take booking requests for venues that need more preparation. You choose what suits each venue and set your payment and cancellation terms.
More time to welcome people
If you're looking for a system for renting out meeting rooms, it's worth starting with whatever takes the most time today. Is it answering enquiries, sending prices or keeping track of payments?
Take a look at Melda's booking system for meeting rooms and book a demo. We'll go through how it can work for your business. Then more of your attention can go to the people who arrive and the meeting they came to have.
