You are standing at the door of a conference with a clipboard and a printed guest list. The first thirty guests trickle in and the system works. Find the name, cross it off, wave them through. Then the big buses arrive. Eighty people in a queue, half holding a confirmation email on their phone, and a few you cannot find on the list at all because it was printed before the last RSVPs came in.
Whether it is a three-day conference, an árshátíð for 500, or a release party for a new album, you do not want people stuck at the door waiting to get in.
QR ticket scanning in Melda speeds the whole thing up — and it always works.
Ticket scanning: from RSVP to the door
You create an event in Melda and turn on ticket scanning. You set a PIN for the door staff, and when guests arrive they hold up the e-wallet pass on their phone and walk in.
But what does the process look like end to end? First you send out invitations by email or link. Guests RSVP, and the moment someone confirms, Melda creates a QR ticket for every guest in that RSVP. One ticket per person. The guest gets the wallet pass through their confirmation email or the event page.
At the event, the door staffer opens a browser on any device, opens the Melda scanner, and enters the PIN. From then on every scan is confirmed on the spot, with the result showing in a fraction of a second. Many devices can use the same link and PIN at once. Four volunteers at four entrances. Scans sync across devices, no fuss.
What happens when something goes wrong
"What if a guest shows up without a phone?" The scanner has a guest-list search. Find the guest's name and check them in manually.
"What if the network drops?" Every device used for scanning keeps its own copy of the guest list and does not need a constant connection to work. Check-ins pile up on the device and sync once the connection is back. The technical details are in how the scanner works offline.
"What if we have 2,000 or 6,000 guests?" The lookup is just as fast whether the guest list holds 50 names or 6,000.
Want to try it with your own event? Create an event in 2 minutes →
How to get started
- Create an event in Melda and collect RSVPs, either through a Melda invitation or by importing a guest list.
- Turn on ticket scanning for the event. If guests have already RSVP'd, Melda offers to send everyone a ticket in one click.
- Share the scanner link with your door staff. Copy the link from the event page and send it along with the PIN — over Messenger, SMS, WhatsApp, or email. They open the link in any browser, enter the PIN, and they are ready.
- Guests arrive with their QR ticket — on their phone, in their email, or saved to Apple Wallet or Google Wallet. One scan checks them in.
Next steps
The scanner confirms on the spot and syncs when a connection returns. To understand exactly how the offline mode works and how to test it, read how the scanner works offline.
For wallet passes, credits, and setup, see the ticket scanning page. Ready to try it? Create an event and turn on ticket scanning.
